IOT TRIBE LTD understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who visits this website, chisel.2023.iottribe.org (“Our Site”) and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.
1. Information About Us
Our Site is owned by IOT TRIBE LTD, a limited company registered in England under company number 10593145 and registered address: 71-75 Shelton Street, Covent Garden, London, United Kingdom, WC2H 9JQ, and operated by its Singapore entity - IoT Tribe SG Pte Ltd, a private limited company registered in Singapore under UEN number 2019306010C and registered address 160 Robinson Road #14-04 Singapore 098614.
2. What Does This Policy Cover?
3. What Is Personal Data?
Personal data is defined by the UK GDPR and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
4. What Are My Rights?
Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:
b) The right to access the personal data we hold about you. Part 10 will tell you how to do this.
c) The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 11 to find out more.
d) The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we hold. Please contact us using the details in Part 11 to find out more.
e) The right to restrict (i.e. prevent) the processing of your personal data.
f) The right to object to us using your personal data for a particular purpose or purposes.
g) The right to withdraw consent. This means that, if we are relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.
h) The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
i) Rights relating to automated decision-making and profiling. We do not use your personal data in this way.
For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 11.
It is important that your personal data is kept accurate and up-to-date. If any of the personal data we hold about you changes, please keep us informed as long as we have that data.
Further information about your rights can also be obtained from the Information Commissioner’s Office.
5. What Data Do You Collect and How?
Depending upon your use of Our Site, we regularly receive and collect personal as part of our platform. The personal data that we collect and process may include:
Personal data that you provide us, including:
· Registration. We collect the mandatory information required to create your user account and to register for the services we provide on our website, meaning your name, email address, and password.
· Profile. We collect the mandatory information in your profile, such as your Company Name, Logo, Revenue, Registration, Incorporation, Contact Details, etc. Your profile information helps us to assess your suitability for participation in the challenge and enables us to conduct due diligence and reach out to you directly.
· Messages, postings and uploads. We collect personal data from you when you provide, post or upload it to our website, such as when you register for a challenge, when you upload deliverables (e.g., documents, presentations, audio/video files) submitted as part of your participation in a challenge, when you contact us via the website.
· Technical information. We keep a record of any correspondence between you and us, such as information that you send when you report a problem with our website or service.
· Any other information relating to you which you may provide to us.
Information that we collect automatically from a third-party source, including:
· Technical Information. When you visit our website we collect information relating to the devices you use and the networks to which you are connected. This technical information, includes your IP address, log-in information, bandwidth used, time of visit, browser type and version, browser plug-ins types and versions, operating system, information about your visit including the URL clickstream, download/upload errors, pages visited, page interactions, and other connection data held in our logs. We collect this information using different technologies, like cookies (see our Cookies Notice).
6. How Do You Use My Personal Data?
We use your personal date to provide, support and develop the CHISEL Healthcare Innomatch 2023 innovation challenge platform. We use your personal data to:
· allow you to take part in the innovation challenges on our website;
· enable you to personalize your user profile/account;
· send you service-related information (e.g., confirmation of your registration in a challenge) by email and/or any other communication means;
· enable you to communicate and interact with other community members, such as admins, team members, evaluators, mentors and/or the organizers of the challenge
· publish an announcement that you are shortlisted, or a finalist or winner of a challenge;
· give you access to our support services to enable you to communicate with us;
· keep our website secure and safe;
· measure or understand the effectiveness of advertising and to deliver relevant advertising to you;
· target you for ads on social media or internet platforms (like Facebook, Instagram, LinkedIn, Google, etc);
· send you, in accordance with applicable laws and where required, with your consent, marketing materials and suggestions of our services (e.g., up-coming programmes, challenges or events) that may interest you;
· notify you about changes to our services;
· administer our website, including for troubleshooting, access, data analysis, testing, research, analytic and survey purposes;
· improve our website to ensure that content is presented in the most effective manner; and
· comply with our legal obligations, including court orders and other legal or regulatory requirements.
We collect, use and share the data that we have in the ways described in this policy:
- as necessary to provide the services on our website and fulfill the Terms and Conditions;
- consistent with your consent, which you may revoke at any time through your profile page;
- as necessary to comply with our legal obligations;
- as necessary for our legitimate interests, including our interests in providing an innovative, personalized, and effective service to our users and partners, unless those interests are overridden by your interests or fundamental rights and freedoms that require protection of personal data.
With your permission and/or where permitted by law, we may also use your personal data for marketing purposes, which may include contacting you by email, telephone or text message with information, news, and offers on future programmes or events. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the Data Protection Legislation and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out.
7. How Long Will You Keep My Personal Data?
We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected.
We retain your personal data so long as you have an account with us. If you close your account, your personal data will be immediately deleted.
Information you have submitted (e.g through an application, via the contact us form) may remain visible after you close your account.
8. How and Where Do You Store or Transfer My Personal Data?
We may store some or all of your personal data in countries outside of the UK. These are known as “third countries”. We will take additional steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the Data Protection Legislation as follows:
We ensure that your personal data is protected under binding corporate rules. Binding corporate rules are a set of common rules which all our group companies are required to follow when processing personal data. For further information, please refer to the Information Commissioner’s Office.
9. Do You Share My Personal Data?
We may share your personal data with other companies in our group for the purposes outlined in this Privacy Notice.
We may also transfer personal data to third parties, including those based outside the Singapore or the UK, for example (but not limited to) sub-contractors and third parties involved in providing services. When we transfer your personal data, we will do this in accordance with applicable data protection laws and will take appropriate safeguards to ensure its integrity and protection.
If any of your personal data is shared with a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations, and the third party’s obligations under the law.
If any personal data is transferred outside of the Singapore and the UK, we will take suitable steps in order to ensure that your personal data is treated just as safely and securely as it would be within the Singapore and the UK and under the Data Protection Legislation, as explained above in Part 8.
Profile. When you use our services, your profile is fully visible to all members of our community, such as organisers, admins, mentors, jury members, healthcare clusters and sponsors.
Messages and submissions. Deliverables pertaining to the challenge or messages sent through to the contact us form, can be viewed by challenge administrators, and may be shared with other jury members, team mentors, healthcare clusters or sponsors.
We also work with third parties who are recipients of your personal data, such as:
· the company that has sponsored a challenge, its administrators, mentors and jury members, or other persons to whom it has granted access to your personal data for the sole purpose of administering the challenge. We have entered data sharing arrangements with the companies with whom we co-organize a challenge to ensure compliance with data protection laws;
· social media platforms that may provide you with connecting services to use our website;
· our sub-contractors, who are technical (e.g., challenge management platform, cloud computing platforms, data and content management and transmission systems, search engine providers, etc.) or analytics providers; and
We only share your personal data with third parties in the following cases:
· where it is necessary to perform our services (e.g., providing your personal data to a partner company with whom we co-organize a challenge);
· to assist us in the improvement and optimization of our website by using analytics and search engines;
· it is explicitly requested by you (e.g., when registering through social media authentication);
· it is based on your consent and/or our legitimate interest (i.e. providing you with meaningful advertising);
· if we are required to do so by law or in a good faith belief that disclosure is reasonably necessary to respond to claims asserted against us, to comply with legal proceedings, in the framework of an investigation, or protect the rights, property or personal safety of IoT Tribe or its members;
· if we sell or buy any business or assets, we may disclose your personal data to the prospective seller or buyer; and
· if all or part of our assets are acquired by a third party, your personal data may be included as transferred assets.
10. How Can I Access My Personal Data?
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.
All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 11.
There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.
We will respond to your subject access request within one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.
11. How Do I Contact You?
To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details:
Email address: email@example.com.
Postal Address: 71-75 Shelton Street, Covent Garden, London, United Kingdom, WC2H 9JQ.